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Planning Board Minutes 04/13/2010

TOWN OF POLAND
PLANNING BOARD MINUTES OF
April 13, 2010
I.     Call to Order
Chairman Chuck Finger called the April 13th, meeting of the Poland Planning Board to order at 7:00 PM. Members present were, Carl Duchette, Bob Brown, Chuck Finger, George Greenwood, and Jim Porter. Jim Porter will be a voting member this evening. Members absent with notification were Bruce Uldall and Kristina Greenleaf. Attached to the minutes is a list of the public who attended the meeting.

II.    Minutes

        Minutes of March 23, 2010.

Motion: On a motion by G. Greenwood and seconded by C. Duchette to bring the Minutes of March 23, 2010 before the Board.

Discussion: None

Action: Motion carried 3-0 in favor. Voting for: C. Duchette, G. Greenwood, and J. Porter.
B. Brown & C. Finger were not present for the March 23rd. meeting.

Motion: On a motion by C. Duchette and seconded by G. Greenwood to approve the Minutes of March 23rd. as presented.

Discussion: None

Action: Motion carried 3-0 in favor. Voting for: C. Duchette, G. Greenwood, and J. Porter.
B. Brown & C. Finger were not present for the March 23rd. meeting.


III._ Unfinished Business
12:29

  • Anne Gagne, Informational, Map 35, Lot 7. Expand camp.
Ann was back to the Board to see what recommendations they had for her to go forward with her possible expansion of her camp. Discussion ensued.

  • Mary Anne Courbron, Preliminary Major Subdivision, Map 17, Lot 52E & 52H.
24:00
Motion: On a motion by C. Duchette, and seconded by B. Brown to bring the Mary Anne Courbron application before the Board.

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood and J. Porter.

Rick Valentine and George Courbron were there from Survey Works representing Mary Anne Courbron.  Rick passed out a map with the contours on it that was left out of the submission map. Robert Faunce was there to address any questions and to explain his Memorandum sent to the Planning Board regarding Tiger Woods. Rick began to review what Bob had written and to add what was done to address the issues. Under Site Tabulations Rick said he placed that under the lot label and called it “net area” on the map. Next addressed was Fire Protection. There was a long discussion regarding the merit, cost, preferences, etc of sprinkler systems. CEO, Heather McNally, and Fire/Rescue Chief Mark Bosse weighed in on the discussion as well. The discussion about sprinkler requirements was suspended for the time being in order to address the rest of the memo. Next topic is the Road Maintenance Agreement and Homeowners Association. Rick said that they will instruct their attorney to simplify Bob’s recommendations into one document. C. Finger addressed a note on the plan regarding private roads becoming town roads. C. Finger told Rick that only at a town meeting can a road be brought before the town and voted on to be accepted as town owned. Rick said that their attorney would be instructed to incorporate the second paragraph of Road Maintenance Agreement as well as the third paragraph. Next discussed was the Topography.  Bob had Rick look at note 9 on the map. Bob said that Rick told him that he did spot elevations and not extrapolate info and Bob wanted the note changed to reflect that. Also road grade was discussed. Rick passed a paper out illustrating the plan’s proposed road grade. Subdivision Plan: Rick said that the plan was busy but the homeowner would be shown the plan and it would be a part of the deed restrictions.  Bob Faunce said he felt all the detail would be difficult to explain to a first or second time lot / homeowner that they have to do all these things. George Courbron wanted to give each new owner a paper showing their lot but not a recorded document as that would cause problems with title searches, and possible litigation. Next discussed was Nitrate Calculations: Bob was concerned because the calculations were done with topo. Bob wants Rick to finish the plume analysis and then draw the well exclusion areas based on that. Next topic from Bob’s memo was Buffers, Drainage Structures and Level Spreaders: Rick said the Homeowner’s association will be responsible to ensure the buffers are maintained properly. Rick also said he has a chart which will be handed out to home/lot owners showing DEP requirements of buffers inspections. Discussion ensued regarding inspection of the Stormwater management plan. Heather McNally, CEO, said she would like to contact the DEP to see what they suggest. C. Finger told George Courbron to see Dana Lee regarding the bond for the road construction. C. Finger asked if there was anyone present who wished to speak on this project. Brian Merrill addressed the Board regarding sprinkler systems. Discussion ensued.
Motion: On a motion by C. Duchette and seconded by B. Brown to table the Tiger Woods application.
Discussion: J. Porter asked George Courbron if the abutter behind the proposed Subdivision has an easement across George’s lot. George said that they have claimed access and is not a deeded easement. There was discussion about possibly leaving a 60’ wide ROW to access the abutter’s lot. George said he proposed that but that the abutter hasn’t gotten back to him. Jim also said that according to George’s application, someone did a vernal pool check in the middle of winter and was there anything proposed to go out again in the Spring? George said they were going out again this weekend and will have a definitive answer about the vernal pools for the Board after that.

Action: Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood and J. Porter.

IV.   New Business
2:22
  • Dana Lee, Jordan Shore Road Improvement.
Motion: On a motion by C. Duchette and seconded by B. Brown to bring the Jordan Shore Road Improvement application before the Board.

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood and J. Porter.

Dana Lee explained that the road improvement will start at the Wolf Cove Inn where Garland Swamp Rd ends and coming back out onto Rt. 11 at the other end. Dana said the goal was to reclaim all the roadway and replace all the culverts, and install 6 inch under-drain, create plunge pools on the lakeside of the property to catch the sediment which currently is bypassing the road and running into the lake. Dana hopes this project will help the lake quality. Norm Chamberlain from Taylor Engineering is has designed the project. Discussion ensued. C. Finger went through the check list.

Motion: On a motion by C. Duchette and seconded by G. Greenwood to consider the application check list as complete.

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood and J. Porter.

Motion: On a motion by C. Duchette and seconded by B. Brown to approve the Jordan Shore rehab project as presented with the SLZ boilerplate.

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood and J. Porter.

V.   Recognition of Visitors not scheduled on the Agenda

VI.  Planning Board Business

CEO and Planning Board discussed the sign ordinance and cart vendors.

VII.  CEO-Communications

VIII. Recording Secretary Business

IX.   Any Other Business
X.    Adjourn
2:16:31
Motion: On a motion by C. Duchette and seconded by B. Brown to adjourn.

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood and J. Porter.



NOTE:  THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE.  FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.